CMAA General Voting Information, Options, Eligibility

GENERAL VOTING INFORMATION

OPERATIONS:

Eligible voting members who will be casting their votes for Secretary-Treasurer and Board of Directors positions in the 2010 election, will do so via online authorization, absentee or on-site in San Diego. The election results will be tabulated electronically by the voting software for announcement at the Closing Business Session on February 13, 2010.

IMPORTANT NOTES/RULES:

Online Authorization:

• You will be authorized as eligible to vote and provided a random voter code; 
• Begins December 1, 2009 through February 5, 2010 - Monday through Friday; 
• Votes for more or less than the proper number of names called for are void; 
• Once your vote is "cast", the process is complete and closed – you will be unable to change your vote once it is processed. 

Absentee Voting:

• Performed at Conference before the polls officially open onFebruary 8-10, 2010; 
• Votes for more or less than the proper number of names called for are void; 
• Once your vote is "cast", the process is complete and closed – you will be unable to change your vote once delivered to the onsite Credentials Committee. 

Onsite Voting Booths:

• Performed via computer at Conference on February 11 or 12, 2010; 
• Votes for more or less than the proper number of names called for are void; 
• Once your vote is "cast", the process is complete and closed – you will be unable to change your vote once processed. 

VOTING OPTIONS

1. Online Voting

For the 2010 elections, you may request an online Voting Authorization (VA) beginning December 1, 2009 through January February 5, 2010. Paper ballots are no longer sent. The exception will be for eligible voting members who do not have access to a computer. If you are among that group, simply call the National Headquarters and a staff member will send you a hard copy "voting authorization" of what is online.

When you register online to vote, if you're authorized as an eligible voter, you will be issued a random voting registration number. Once your vote is "cast" using this unique code, the process is complete and closed. Similar to utilizing VotePoint at Conference, your online vote remains confidential. In other words, how you voted in the election cannot be traced back to your membership ID. Please note that you will be unable to change your vote once it is cast.

2. Absentee Voting

If you are attending Conference but will be unable to vote during the two days allocated, you may vote absentee and may collect your ballot at the Credentials Verification Desk in San Diego.

3. Voting Booths

A computerized voting system will be used in San Diego for voting on site for Secretary-Treasurer and National Director candidates. Voting will be held on two days:

• Thursday, February 11 – 7:30 a.m. - 6:00 p.m.
• Friday, February 12 – 6:30 a.m. - 12:30 p.m.

Please note, if you have voted online or by absentee, you may not recast your vote on site in San Diego.

ELIGIBILITY REQUIREMENTS FOR VOTING

Only Active, Continuation-Active, Retired-Active and select Honorary members who have paid their 2010 membership dues are eligible to vote in the 2010 CMAA Election.

The following are codes for CMAA membership status (found on your membership card):

01 - Active
02 - Provisional
02A - Alumnus
03A - Retired-Active
03B - Retired-Associate
04 – Honorary
05 – Associate
06 – Student
08 – Surviving Spouse
09 – Faculty
CU1 – Continuation Active
CU2 – Continuation Provisional

Only members with the status types listed below are eligible to vote:

01 - Active
03A - Retired-Active
04 - Honorary
CU1 - Continuation Active

More information on online voting to follow.